Teams & Collaboration
Invite members, co-edit protocols, and share in real time.
Last updated July 2026
Team features are available on the Lab plan ($499/month) and Enterprise. Teams are organized into Organizations, and each organization has its own member list, permissions, and shared workspace.
Creating an Organization
- Navigate to Team in the sidebar.
- Click Create team.
- Enter a team name and optional description.
- You are automatically added as the team Owner.
Member Roles
| Role | Permissions |
|---|---|
| Owner | Full access including billing, member management, and organization deletion |
| Admin | Can invite/remove members, manage protocols, approve experiments |
| Member | Can create, edit, and share protocols within the organization |
| Viewer | Read-only access to shared protocols and notebooks |
Inviting Members
Click Invite member on any team card and enter the email address. An invitation link is sent valid for 7 days. The invitee must have or create an Olto account to accept.
Real-Time Collaboration
Open protocols support live collaboration: presence indicators show who else is viewing, live cursors and an active-section indicator show where they are working, and comments, versions, and approvals live in the collaboration drawer. Real-time collaboration is available on Researcher and above; team co-editing and team sharing are Lab features.
Team Co-Editing
On the Lab plan, an owner or admin can opt a protocol or project into team editing, allowing accepted owners, admins, and members of the organization to edit it directly. Ownership, sharing settings, and approval status remain locked to the owner. Versions are bumped collaboratively so the whole team works from the latest revision.
Inherited Plan Access
Members of a paid team inherit the team's plan: a member's effective tier is the higher of their own plan and the team owner's plan. This gives every seat access to AI and paid features. AI metering remains per user at the inherited tier (it is not a shared pool), and the seat cap is enforced when invitations are sent.
Protocol Approval Workflow
On Lab and Enterprise plans, protocols can be submitted for approval before they are marked as active. The approval status field tracks: Draft → Pending Review → Approved or Rejected. This supports institutional oversight requirements and good laboratory practice.